Financial Intelligence
Duplicate payments, pricing creep, billing errors — they accumulate invisibly across your vendor relationships. InvoicePilot surfaces them and helps you recover what you're already owed.
The process
No software to install. No disruption to your team. We work from the data you already have.
Send us 12 months of invoices and payment records via secure transfer. PDFs, scanned images, or CSV exports from your ERP all work. Contracts and credit memos are optional but improve coverage.
Our system scans your full invoice history for duplicates, price drift, contract violations, and billing errors — cross-referencing every finding against your payment and contract records.
A clear, itemized report showing every anomaly found, the dollar impact, and recommended next steps. You decide what to pursue — we help you make the case to your vendors.
Detection coverage
Most AP teams catch obvious errors. We find the ones that don't look like errors at first glance — the slow drift that compounds across hundreds of invoices.
The same invoice billed twice, or near-identical invoices submitted days apart with minor variations in number or date.
A valid invoice paid more than once — common in high-volume AP environments and during ERP migrations or system transitions.
Unit prices for recurring services increasing gradually across invoices — typically below the threshold any single reviewer would flag.
Line items billed outside contracted rates or service periods, including services rendered before or after a contract was active.
Line item math errors, quantity inflation, and systematic rounding that adds small amounts to every invoice — invisible individually, material in aggregate.
Credit memos issued by vendors that were never applied against future invoices — money already agreed upon that you haven't collected.
How we charge
We keep our upfront cost minimal — enough to cover the cost of analysis. Everything beyond that is tied directly to what we find.
The recovery percentage depends on data volume and complexity. We confirm the rate before you share any data.
Tell us a bit about your business and we'll follow up within one business day.